Box 01 — Solutions
Three services. Each one clear about what it does and does not include.
From a single afternoon appointment to a twelve-month stewardship arrangement — each service is archival, clerical, and organisational only.
← Return to HomepageBox 02 — Methodology
How Legacine approaches every project
Every service begins with a written agreement stating what will be done, who is authorised to receive output, and how originals will be handled. No document is moved, photographed, or copied without that agreement in place.
The archivist's role is to describe, not to interpret. Documents are recorded by type, date, issuing body, and condition. Where the family raises a question that requires legal, financial, or valuation expertise, that question is written into a separate list alongside the type of professional who ordinarily answers it. Legacine does not answer those questions.
All materials returned to the family are in the same condition as they were received, or better. Fragile items handled during the archiving project are cleaned and sleeved before being returned in acid-free boxes.
Box 03 — Service 01
Estate Document Inventory Session
Duration: One appointment of approximately three hours
A single appointment in which a family lists what documents exist and where each one is held. The archivist works from the family's own account, recording item, description, location, and issuing body in a written inventory. The result is a printed and digital index the family holds. The archivist reads nothing for meaning and drafts nothing.
What is included
- Written inventory produced and handed over same day
- Digital copy of inventory provided
- Separate list of interpretation questions, with referral notes
- No photographs without permission
How the appointment proceeds
- 01Family gathers available documents, in whatever order they are currently in.
- 02Archivist works through each item with the family, recording details into the inventory form.
- 03Questions requiring professional expertise are noted separately.
- 04Printed inventory and referral list handed to the family before the archivist departs.
Box 04 — Service 02
Family Records Archiving Project
Duration: Six weeks from signing
A six-week project producing a complete, indexed, and preserved archive of a family's papers and photographs. Covers collection under a signed handling agreement, cleaning and flattening where safe, archival sleeving of fragile items, scanning at 600dpi, consistent file naming, a searchable index by person, date, and document type, an encrypted drive for each named family member, and a printed finding aid in plain language. Originals are returned in acid-free boxes.
What is included
- Collection under signed handling agreement
- Cleaning, flattening, and archival sleeving of fragile items
- Scanning at 600dpi with consistent file naming
- Searchable index by person, date, and document type
- Encrypted drive for each named family member
- Printed finding aid in plain language
- Originals returned in acid-free boxes
Project stages
- 01Handling agreement signed. Scope and family member list confirmed.
- 02Collection and transport of materials to archival workspace.
- 03Cleaning, sleeving, and condition assessment of all items.
- 04Scanning, file naming, and index construction.
- 05Production of finding aid and encrypted drives.
- 06Return of originals in acid-free boxes. Handover of all materials.
Box 05 — Service 03
Household Records Stewardship (Annual)
Duration: Twelve-month arrangement, renewable
A twelve-month arrangement for families who want the archive maintained after it is built. Covers two scheduled filing visits, ongoing accession of new papers as they arrive, condition checks on fragile items, an updated finding aid and index, refreshed encrypted copies for each family member, a maintained directory of the public bodies and qualified professionals the family already works with, and an annual written report on the state of the collection.
What is included each year
- Two scheduled filing visits at the family's convenience
- Accession of new papers as they arrive
- Condition checks on fragile materials
- Updated finding aid and searchable index
- Refreshed encrypted copies for each family member
- Maintained directory of public bodies and professional contacts
- Annual written report on the collection's condition
Box 06 — Which service
Choosing the right service
If you are not certain which service fits your situation, an initial enquiry will help clarify that. Below is a short guide.
| Feature | Inventory Session | Archiving Project | Stewardship |
|---|---|---|---|
| Written document inventory | |||
| Physical archival preservation | |||
| 600dpi scanning and digital archive | |||
| Encrypted drives per family member | |||
| Printed finding aid | |||
| Ongoing updates and annual report | |||
| Best for | Families who need to know what they have, quickly | Families who want a complete, preserved archive | Families who want the archive maintained year after year |
Box 07 — Standards
Technical and professional standards
Personal Data Protection Act 2010
Personal information collected during appointments is handled in accordance with Malaysian data protection law. Data is used only for the purposes described in the service agreement.
Conservation-grade materials only
Acid-free boxes, archival polyester sleeves, and no adhesives on originals. All materials selected to prevent long-term chemical damage to paper and photographic materials.
600dpi scanning minimum
All scans produced at 600dpi — the standard used by institutional archives for preservation-grade digitisation. Higher resolutions used for maps, plans, and oversized materials.
Encrypted physical drives
Digital copies delivered on encrypted drives only. No upload to cloud services. No retention of copies by Legacine after handover. Each named family member receives a separate drive.
Written agreement for every project
No work begins without a signed handling agreement. Scope, authorised recipients, and handling of originals are stated in writing before any document is moved or copied.
Professional archival membership
Practice members hold membership in the Malaysian Archivists Association and follow its professional standards for description, preservation, and client confidentiality.
Box 08 — Pricing
Stated prices, no additions mid-project
01 / Inventory
Estate Document Inventory Session
RM 560
single appointment
- Three-hour appointment
- Written inventory same day
- Referral list included
02 / Archiving
Family Records Archiving Project
RM 2,300
six-week project
- Full physical preservation
- 600dpi digital archive
- Encrypted drive per family member
- Printed finding aid
03 / Stewardship
Household Records Stewardship
RM 4,650
per year
- Two annual filing visits
- Updated index and finding aid
- Annual written report
- Professional directory maintained
Box 09 — Enquiry
Not sure where to start? Write to us.
Describe what documents you have and your situation. We will write back with a plain account of what we can offer and which service, if any, would suit.
Make an Enquiry